Put a date beside the information
A photograph from last year and a repair invoice from last month describe different moments. Identify when each was produced. If a local helper has reported a new issue, describe it as a report until the details are established.
List gaps without trying to solve them remotely
You may not know whether a system works or whether an old repair has held. Record those as open questions. Arranging a costly project simply to make the information complete can be premature when you have not yet compared your selling options.
Plan a review that answers specific questions
Discuss which areas need checking and how agreed access could happen. Share safety concerns before anyone visits. A condition review and the eventual closing arrangements are separate steps, so confirm any travel requirements with the relevant professionals rather than assuming one visit will cover everything.